OCWA – Spring Hydrant Flushing for North Stormont – May 3 to May 31, 2021

Ontario Clean Water Agency will be commencing with the spring hydrant flushing for North Stormont, May 3 – May 31, 2021.

 

Residents may notice a discolouration of the water at their homes during this period and for a short time thereafter. If you notice a discolouration of your tap water, please run the water until it is clear. This discolouration is not hazardous to your health. It is typical of a normal operating water distribution system.

Please call us if you have any questions or comments on how the Ontario Clean Water Agency can better serve you.

 

Eastern Ontario Regional Hub Office

20 Bennett Drive, Suite 200
Carleton Place ON  K7C 4J9
Telephone: (613) 253-1590
Regional Hub Manager: Andy Trader
Business Development Manager: Aimée Hennessy
Email: ahennessy@ocwa.comcreate new email

Special County Council Meeting – Regional Waste Management Study – March 25th @6pm

Notice of meeting: The County March 25th 2021 at 6:00pm public meeting agenda will  be posted below and on Google Drive (SDG Council – Public Documents ) as well as the County website and the public will be able to view the meeting live on the County’s YouTube channel: opens in a new windowUnited Counties of SD&G – Youtube

 

County Council Special Meeting Agenda – March 25, 2021

Scotiabank ABM – Avonmore

Please see below for a notice from Scotiabank:

 

The Scotiabank Avonmore ABM will be installed next week with it ready for use on Wednesday, February 3rd.

We are working to have the previous signage removed and relocated to the front of the Barkley’s Store. In addition, a note will be posted on previous entranceway door to inform customers that the ABM is inside now.

November Invoice Listing Q&A from December 8th Council Meeting

Questions:

  1. Page 18 – 1004001-10042986 Canada Inc., $9364.88 – What is this invoice for and is any or all of it recoverable?
  2. Page 20 – BMAM001 – BMA Management Consulting – Please explain what this amount is for? It says “Water and Waste Financial Plan”? How often do we pay for this service?
  3. Page 20 – BUGE001 – What is the amount – it only says “other”? and what is this payment for?
  4. Page 22 – CDWC001 – CDW Canada $4,326.83 – Can you provide more detailed explanation on this amount? What is this invoice for?
  5. Page 26 – DBCR001 – DBC Environmental $3,168.75 – What hazardous waste do we have?
  6. Page 28 – DILI001 – $7,780.32 – What is this for? It says “Prepaid Expenses”. Is this a total estimated cost for 2021?
  7. Page 28 – EMON001 – Emond Harnden LLP $2,656.07. Please advise how much to date we have paid this firm in 2019-2020?
  8. Page 28 – “Other” – $895.00 – Is this amount paid for on a Township of North Stormont cheque and if so, how is it recoverable? And, can you make sure this link is shown as a separate line on the upcoming budget?
  9. Page 31 – GOLD001 Golder and Associates $1,985.79 – Please explain with more detail this amount?
  10. Page 32 – H & E Contracting $12,249.20 – it says “Capital Purchase” – Please explain the expense details?
  11. Page 36 – MacDonald Technical Services $7,819.77 – What is this expense for and for what reason specifically?
  12. Page 38 – NORT003 North Dundas – $100,076.36 – Please explain in detail and was this budgeted? I don’t recall seeing North Dundas in the 2020 budget as an expense.
  13. Please explain how I can submit an FOI based on financial invoices/financial information?

Answers:

  1. Invoice for September 2020 planning consultant services rendered, not recoverable
  2. BMA Management Consulting prepared the Water and Wastewater Long Range Financial Plan that was presented to Council on October 27th. The plan prior to this one was prepared in 2011. It is a requirement to renew the Townships licensing.
  3. Stipend for a Committee of Adjustment Meeting.
  4. Invoice for 2 computers, 1 keyboard ($3,490.98) and 2 docking stations ($202.74 each) for Admin/By-law Departments, net cost = $3,896.46.
  5. Invoice to vacuum oil interceptors and drums of oil – Public Works Garage.
  6. Invoice for the Council Meeting Agenda software, iCompass, expensed to prepaids since this is a direct cost to 2021 (not estimated).
  7. $27,208.25 has been paid to date to Emond Harnden LLP. Less HST rebate and any recoverable amounts through revenue would equal the net cost to the Township.
  8. Yes, it is paid for on a Township of North Stormont cheque. It does not utilize taxation dollars (public funds) and is not a budgeted item.
  9. Invoice for landfill monitoring: Professional Services Rendered through 11/1/2020.
  10. Invoice for “Finch Arena Asphalt – Road Cut, south side of Finch”.
  11. Drainage Superintendent hours and mileage charges for October 2020.
  12. $185,000 was included in the final draft budget for the “Finch/Winchester Boundary Reconstruction”, as outlined in the 2020 Capital Schedule.
  13. You may fill out a request form though the IPC (Information and Privacy Commissioner of Ontario), the link is provided below:

Invoice Listing Q&A from November 10th Council Meeting

Invoice Listing Q&A from November 10th Council Meeting

Questions:

  1.   It is difficult to refer to the specific sheets on the Monthly Invoice List as they are not numbered.
  2.  Invoice 1004001 – 10042986 Canada Inc. for $7234.83. What projects is the Planning and Zoning cost for and is any of the costs recoverable from the proponents?
  3.  Invoice Ault 001 – for $11,127.68. Last month we received the Quarterly Report and legal fees amounted to $41,740.00. We budgeted for the complete year at $30,000. Is the $11,127.83 in addition to the $41,740.00?
  4.  Invoice CDWC001 – CDW Canada Inc. – There are a total of four invoices, which all relate to Emergency Measures and COVID-19. When I add up the “Paid Amounts” they do not add up to the total of those invoice as stated of $6,641.18. Can you clarify?
  5.  Invoice CLAR004 – Clarke Construction for $5,837.58. Please explain what this is for and on what roads is it for? Also, If this is limestone from the Nation Rise/EDPR sites, can you explain how the weights are calculated and if in fact our Township trucks hauled the material?
  6.  Invoice CORN01 – Cornwall Nissan of $33,205.00. My understanding is that this money was removed from the Modernization Reserve to purchase this vehicle, which was to be used equally between the Building Department and Bylaw Office. Is this still the case? Please explain who will be using this vehicle? My understanding is that it was purchased to save mileage costs – when will we see a Motion to transfer/remove this money from the Modernization Reserve?
  7.  Invoice EMON001 – Emond Harnden LLP of $15,951.02. The Quarterly Report we received in October 2020 totalled $41,740.oo for Legal Fees. We budgeted $30,000.00 in legal fees for the total year. Is the $15,951.00 for Emond Harnden LLP in addition to the $41,740.00? If so, it would now appear that we are 130% over budget in legal fees. Who is responsible to oversee these exceeded costs? I have been informed in previous communications on monthly invoices that Council members are not permitted to see invoices, however, Council should be notified of such exorbitant overruns. Please explain whey we are not notified and who in fact is responsible to approve such overrun costs?
  8.  Invoice INS1001 Insight Canada Inc of $6,681.10. What is this amount for? Please explain.
  9.  Invoice LBEL001 LBEL Inc $513.02. What is this amount for? Please explain.
  10.  Invoice OTTA005 Ottawa D-Squared Aggregates for $3,329.32. What roads was this material used on? What volumes were used? Who trucked the material?
  11.  Invoice UNIT001 United Counties of SDG $1,290,120.03. These are huge amounts to the North Stormont taxpayer. Would it be possible for the Mayor and Deputy Mayor who are paid to attend County council meetings to give us at least a verbal report on how this money is being spent? (Mayor and Deputy Mayor are copied in this email).

I ask this question because there are County roads in North Stormont that are in horrible condition and I don’t know if anyone is lobbying for repair or reconstruction of them.

Answers:

  1.  There are page numbers on the invoice listing printed through VADIM (e.g. Page 1 – top right corner) as well as page numbers added to the council package (e.g. Page 20 – bottom right). I have no issues finding the invoice in question if the vendor name is provided.
  2. This invoice is not a project cost, they are consulting fees paid for planning services.
  3.  Yes, amounts that are expensed to 1-4-1050-8200 will add to the total of this account, to date is $66,292.12 – some of these costs are expected to be recovered (under revenue).
  4.  $71.17 + 5,355.66 + 538.96 + 675.39 = $6,641.18
  5.  As per Blake, limestone quarry rock was used from the Nation Rise sites for Concession 10-11 Road construction, hauled by Township trucks with spot checks weigh in’s at Blair’s scales to verify tonnage.
  6.  Yes, this vehicle was budgeted under By-Law to be financed through the Modernization Reserve. It will be used solely by the By-Law Officer. Transfers in and out of reserves are part of our year-end entries and will be presented to Council in the new year.
  7.  Please refer to #3. Management provides their best estimate of costs during budget deliberations for Council approval. Legal fees are among a few of the operating expenses we have that are very difficult to predict. We will be increasing the budgeted amount from last year under 1-4-1050-8200 for the first draft 2021. In general, any operating accounts within the GL that are under budget will finance those that are over budget. During the year-end audit process, Management will have to explain any large variances in the budget to actual, even if the variance exists as an amount that’s below budget (e.g. why are these funds unspent, are we meeting our service levels?). Council are informed by way of the quarterly variance reports. Any changes to the final budget that requires spending funds elsewhere requires a budget amendment from Council.
  8.  Insight Canada Inc. is for the Office 365 license renewals.
  9.  LBEL Inc. are lease payments for the office printers/copier.
  10.  As per Blake, was for Dewar Road 640 tonne in total: D-Squared hauled and gave approx. 220 tonnes at no charge, Township hauled and purchased the remaining 420 tonnes.
  11. This is the final levy installment the Township collects on behalf of the County and therefore would be included in their budget process.